Data Privacy Protection Policy

Welcome at SCHAEFER Business Solutions GmbH. We are pleased that you visit our Web site and thank you for your interest in our products and services. Protecting the security and privacy of your personal data is important to us; therefore, we conduct our business in compliance with applicable laws on data privacy protection and data security. We please you to take notice of the policy outlined below:

• Anonymous visits
  
  Through our Web sites, SCHAEFER Business Solutions will not collect any personal data about you (e.g. your name, address, telephone number or e-mail address), unless you voluntarily choose to provide us with it (e.g. by registration, survey). We only collect the name of your internet provider, the website you have reached us and the websites you are visiting. These information will be collected for statistical purposes only.
   

• Export und usage of personal data

  As SCHAEFER Business Solutions GmbH does not collect any personal data about your visits, SCHAEFER Business Solutions GmbH does not export data to anybody.
   

• External links
  
  SCHAEFER Business Solutions GmbH Web sites contain links to other Web sites. SCHAEFER Business Solutions GmbH is not responsible for the privacy practices or the content of other Web sites. Links to external Web sites are marked as an external link (grey font color).
   

• Does SCHAEFER Business Solutions GmbH use cookies?
  
  No, the are are no cookies.
   

Further information and contacts

If you have any questions or comments about the SCHAEFER Business Solutions GmbH Data Privacy Protection Policy, contact our data protection officer via email at dsb@schaefer-bs.com.
 

Public index of procedures

Public index of procedures (Verfahrensverzeichnis) pursuant to § 4e Bundesdatenschutzgesetz (BDSG – German Federal Data Protection Act) for
SCHAEFER Business Solutions GmbH

Name and address of the responsible body

SCHAEFER Business Solutions GmbH
Erich-Steinfurth-Str. 6, 10243 Berlin, Germany

Management

Andreas Schäfer, Geschäftsführender Gesellschafter (managing partner)

Head of data processing at the responsible body

Andreas Schäfer, Geschäftsführender Gesellschafter (managing partner)

Determination of purpose of data collection, processing or utilisation

• Development, sale and support of software products and related services.

• Collection, storage and processing of personal data for own purposes, such as newsletters, information to customers and suppliers as well as by order of customers.

• Online banking

Description of groups of persons concerned

Personal data will primarily be collected, processed and used on the following groups of persons, in as far as they are natural persons and in as far as this is necessary to fulfil the purposes stipulated in 4.:

• Customer data
  
  - Data relating to private and business address, including function/department, telephone, telefax and e-mail, birthday
  - Contract data, invoicing data
  - Link to EDI connecting partners
  - Value added tax ID / tax number
   

• Potential customers
  
  - Address data, including function/department, telephone, telefax and e-mail
  - Sales information
   

• EDI connection partners
  
  - Address data, including telephone, telefax and e-mail, interests
  - Function/department
  - Access data for electronic systems, data for communication as well as handling and control of transactions
   

• Applicants
  
  - Address data, including function/department, telephone, telefax and e-mail, interests
  - Application data / CV
   

• Personnel (Employees, trainees, interns, retirees, former staff)
  
  - Data for personnel administration and control, for communication as well as for handling and controlling transactions
  - Address data, including telephone, telefax and e-mail – bank details
  - Master data (payroll accounting, health insurance and social security data)
  - Religious affiliation
  - Contract data/ employment contract
  - Contact data for emergencies
   

• Suppliers
  
  - Address data, including telephone, telefax and e-mail
  - Function/department
  - Contract data/ invoicing data
   

• Public bodies (tax office, chamber of commerce and industry etc.)
  
  - Address data, including telephone, telefax and e-mail
   

• Agents
  
  - Address data, including telephone, telefax and e-mail
  - Function/department
  - Contract data/ invoicing data
   

Recipients or categories of recipients of the data

• Official authorities/ organisations receiving data due to statutory provisions
   

• External contractors (service companies), suppliers
  
  - Statement salary service/ payroll accounting, tax consultant
  - Provider of telecommunication services (EDI connections)
   

• In-house bodies involved in the execution of the business process concerned (in particular: personnel administration, bookkeeping, accounting) as well as processing/utilisation of in-house specialised departments with the aim of fulfilling the business purposes itemised in No. 4

Transfer of data to third countries

Data will only be transferred to third counties within the framework of the fulfilment of the contract, for purposes of necessary communication and for other exceptions expressly provided for by the BDSG. Otherwise, data is not being transferred to third countries; such transfer is not planned either.

Normal time-limit for the deletion of data

The legislator has provided for numerous obligations and time limits for storage. After expiry of the various statutory obligations of storage, the corresponding data will be routinely deleted, in as far as the data are no longer necessary for the fulfilment of the contract. In as far as this does not apply to certain data, such data will be deleted once the purposes stipulated in No. 4 no longer exist.


Berlin, 01. Aug. 2007
 

Data protection officer for SCHAEFER Business Solutions GmbH
Email: dsb@schaefer-bs.com